Rules of Procedure

6th Meeting of the Latin American and Caribbean Health Sciences Information System

 

Chapter I
Sponsorship, Location and Date

Article 1st - The Meeting will be held in two plenary sessions: the First Session, on March 23th and the Second Session,
on March 24th from 9:00 a.m. to 4:00 p.m., in the La Paz A Room at the Convention Center of Hotel Herradura.

 

Chapter II
Central theme

The central theme of the Meeting is "development perspectives for the third millennium in Latin America and the Caribbean".

 

Chapter III
Organization

Article 3rd - The Meeting on March 23td will be divided into two parts: The First part will have the First Plenary Session and the Second part of the meeting working groups will meet. The First Plenary Session will have panels on topics related with the "virtual libraries in health". In this Part, the comments and suggestions will be registered by the Meeting’s Rapporteur for future analysis and effective implementation in the Latin American and Caribbean Center on Health Sciences Information.

Article 4th - The Meeting on March 24th will have the Second Plenary Session that will be composed by two panels: an devoted free topics of interest to the Latin American and Caribbean Health Sciences Information System, and another devoted the future projection of the one System. In the closure the recommendations of the Meeting will be presented.

 

Chapter IV
Plenary Sessions and Panels

Article 5th - The Plenary Sessions will be coordinated by the Coordinator of the Latin American and Caribbean Health Sciences Information System. The Panels will be coordinated to a member of the System. Each Panel will be composed by: a coordinator, a secretary, a rapporteur and panelists.

The General Coordinator will have 10 minutes to present the objectives and structure of the Plenary Sessions, and 20 minutes for the conclusions in the Closure Session.

Coordinators will have 5 minutes to install the panel and 5 minutes for closing. Panelists will have 15 minutes for their presentations.

 

The Coordinator of the Panel will:

a) open the Panel;
b) convene and present Secretary, Rapporteur and Panelists;
c) coordinate presentations and the discussions;
d) close the Panel.

 

The Secretary will:

a) make notes on relevant points that could help preparation of recommendations;
b) collect all material provided by Panelists and other participants and forward it to Coordination and Drafting Committee at the end of the Panel.
c) forward a summary of all recommendations to the Coordination and Drafting Committee;

 

The Rapporteurs will:

a) make notes on relevant considerations and prepare a report of the Panel;
b) receive and forward questions;
c) control the presentation time of each panelist and discussions, reminding the Coordinate of overtime.

 

The Panelists will:

a) present their paper, discuss the theme and answer to the questions;
b) deliver to the Secretary all material used in their presentation;
c) present recommendations to the Secretary, if any.

 

Chapter V
Working Groups

Article 5th - Working groups will be composed of representatives of libraries or centers participating in the sub-networks established within the Latin American and Caribbean Health Sciences Information System.

Their deliberations will be submitted for approval to the Plenary and to BIREME, as coordinating Center of the System.

 

The following working groups will be constituted:

  • Meeting of MedCarib Network
    This Meeting is restricted to members of MedCarib Network, chaired by the University of West Indies, Jamaica.

  • Meeting of Oral Health Subsystem
    This Meeting is restricted to units of the Oral Health Information Subsystem, Brazil, with special participation of the Asociación Odontológica Argentina. It will be chaired by the Serviço de Documentação Odontológica, Faculdade de Odontologia, Universidade de São Paulo, Brazil. Invited observers will also attend the Meeting.

  • Meeting of Health Administration Subsystem - AdSAUDE
    This Meeting is restricted to units working in the Brazilian AdSAUDE subsystem, chaired by the Serviço de Biblioteca e Documentação, Faculdade de Saúde Pública, Universidade de São Paulo, Brazil. Invited observers will also attend the Meeting.

  • Meeting of Nursing Subsystem
    This Meeting is restricted to units working in the Nursing subsystem, chaired by Escola de Enfermagem, Universidade Federal de Minas Gerais, Brazil. Invited observers will also attend the Meeting

  • Meeting of PAHO Documentation Centers and Specialized Centers
    This meeting is restricted to representatives of the Documentation centers and Specialized Centers of PAHO, chaired by BIREME as Regional coordinating Center.

  • Meeting of ADOLEC Regional Project
    This Meeting is restricted to units cooperating with ADOLEC Project, chaired by the Maternal and Infant Health and Population Program, PAHO/WHO.Invited observers will also attend the Meeting.

  • Meeting of the sub-system of Information on Disasters
    This meeting is restricted to sub-regional centers of the PAHO Disasters Program chaired by Disasters Center, PED/PAHO, Costa Rica.